Ask each team member what they do every day or week that feels mechanical: re-entering data, sending the same follow-up, compiling the same report, sorting incoming requests.
For each task, estimate the time it takes per week and what happens if it goes wrong. Good first candidates take real time and carry low risk, such as internal reports or routine reminders.
Many gains come from linking tools you already use, so information moves without being retyped. Replace software only when connecting it will not solve the problem.
AI works well for drafting, summarising and sorting. Keep a person in the loop wherever accuracy or customer trust matters.
Check that the result saves time, document how it works, and make sure the team knows how to use and adjust it.
If you want help mapping your workflows, see Automation & AI Implementation or talk to us.